Renting Copiers vs. Leasing Copiers


In many cases, it seems like the words "renting" and "leasing" are used interchangeably--which can make it hard to be sure of the differences. However, those differences are important when it comes to getting that all-important piece of office equipment: a copier.

What You Need to Know

First things first: it's important to take a step back and understand how crucial your multifunction devices like copiers really are. Everything from communication to record-keeping to budgeting relies on these devices. If you make the wrong decision in the beginning of the process, you could end up in a situation that compromises your company's ability to rely on the new machine long-term. That's why it's so important to know the difference between renting and leasing: so that you can be confident you're making a great call.


Renting is a fast and flexible option for companies that value freedom. Whether you're not sure what your needs will be in a few years, or you know you're going to experience so much growth that "locking in" to anything would restrict you, renting can be a solid choice. The price all depends on the make and model of copier as well as usage and maintenance, but in general, rental prices are slightly higher than lease prices.


Although leasing is generally similar to renting, the former is favored by most companies. Why? Well, the truth is that leasing gives you more options while limiting the stress. For example, you can control what your maintenance plan looks like, negotiate different payment terms, and even make a plan to end up owning the copier at the completion of the lease.

No matter what you decide when it comes to your copiers, we're here to help. Contact us today!