Managed Print: The Real Cost of Desktop Printers

desktop printer

Over the years, we've all come to rely on a desktop printer at one point or another--but nowadays, there are much more powerful and efficient options. Of course, some people still hold on to those desktop models, and that's fine--but if you're one of those people, then it's important for you to know the real cost of desktop printers, and managed print can help.

Real Costs

Managed print has a lot of benefits, but one of the most important is its ability to help you analyze the "real cost" of everything in your printer fleet. Real cost can be scary because if you don't take everything into account just right, you might be overlooking costs that are draining your budget without you even knowing it. Luckily, managed print makes it easy to tell what the real cost of desktop printers is.

  • #1: Ink, toner, and paper

The real cost of a desktop printer includes everything you spend on consumables--and the bad news is that the cheaper the printer itself was, the more you're likely to be spending on ink and paper. Often, that's how printer companies make their money, and unfortunately for you die-hard fans, desktop printers cost way more in consumables than their multifunction printer cousins.

  • #2: The cost of convenience

Desktop printers are used more often than MFPs--sometimes even for unnecessary prints. The problem is that desktop printers are right there and ever so convenient, which means that anyone would be more likely to print there. That raises costs by quite a bit.

  • #3: Security concerns

Finally, we reach one of the most important considerations: security. Desktop printers are more difficult and expensive to secure than multifunction devices, and on top of that, they're more likely to be attacked by hackers expecting them to be unsecured. This is a big factor when it comes to real cost.

Interested in knowing more about the real cost of your print environment? Looking for help from managed print services? Contact us today!