Copy Considerations—What to Consider Before You Commit

There are a lot of considerations when your business needs a new copier. While the first thing many companies worry about is cost, there are additional important factors to take under advisement. Even if you acquired a new device in the last few years, things change rapidly in the tech and business sectors. So, it is always a good idea to review a checklist before you commit.

Copier Contemplation

One of the first things to ask yourself is whether you need a copier or a printer. What you need depends on your business and what projects you the machine to execute. With a multifunction printer, you can print, copy, and scan, while copiers are intended to reproduce the same document as opposed to printing many.

Connection and Compatibility

Whether you go with a copier or an MFP, you must ensure that it can be connected to and is compatible with your network. These days most businesses have employees working offsite or traveling who need virtual access to print and copy equipment. Even if all of your staff is in one location, they will be using various devices—laptops, desktops, tablets, etc.—to connect with your copier or printer via a secure connection.

Plus, if you get a copier that it not compatible with your current network, it will lead to setbacks, headaches, and security vulnerability. To prevent this, be sure to get you IT department on board with the new equipment purchase.

Cost Concerns

Unless you are a multi-billion-dollar corporation, cost is probably a big concern when it comes to acquiring a new printer or copier. The good news is that there are myriad options to match a wide range of budgets. And you always want to look beyond the “sticker” price at the total cost of ownership, which factors in maintenance, supplies, and miscellaneous fees. Also, if you lack up-front capital, there are always lease options available for businesses who cannot purchase outright.

As you can see from this list, once you break down your considerations into manageable categories, the process is less overwhelming. And, if you still have questions about obtaining a new copier, you can always contact us for more information.