Since you do not buy new office equipment all the time, when you do invest in a copier or multifunction printer, it is imperative to get it right. With so many options, how to you narrow down your choices and selected the best copier to meet your business needs?
Luckily there are many resources available to help you make the best choice. Here, we take a slightly different tact and offers advice on the common pitfalls to avoid when it comes time to buy or lease a new office machine.
Not Understanding the Agreement
Leasing a copier is a great option for many companies, especially small businesses who don’t have a lot of cash reserve. However, all too often lessee fail to understand the terms and conditions of the lease agreement. Even though they might seem long and tedious, it is important to read the all of the legal content, so you know exactly what is required of you to fulfill the agreement. If anything is unclear, make you ask questions and get clarification.
Not Conducting Enough Research
When you are buying a new car, you probably do a lot of online research, ask friends for advice, and test-drive several options. Well, buying a new copier should follow the same premise. Because it is a significant investment, it is critical to do comprehensive research—investigate various options and ask lots of questions—before making a financial commitment.
Neglecting the Service Agreement
Just like with a lease agreement, understanding the fine print of your service agreement is crucial. To get the most out of the contract, you should have a clear understanding of what is and what is not covered. For example, if your agreement includes restrictions on the number of copies you can make per year, you can get hit with high overage fees if you exceed that amount.
Only Looking at the Sticker Price
Of course, the cost is a primary consideration when acquiring a new copier, but only looking at the price is a mistake that should be avoided. The total cost of ownership is how much it will actually cost you to own the device, including indirect costs, such as supplies and service. Moreover, if you lease office equipment, you may incur interest fees on top of the lease price. Be sure you understand the TCO and make sure that your budget can support it.
Now that you know the top four common pitfalls of buying or leasing a copier, you can be sure to avoid them. If you need additional guidance, contact us today and we will help you with your decision.