How to Cut Print Costs and Reduce Downtime

It is not uncommon for businesses to face high print costs. But, the frustration of high costs is compounded when your machines don’t operate the way they are supposed to. So, rather than just wallowing in upset, why not follow sound advice to keep your print practice up and running.

  1. Invest in IT Quality IT services are an excellent way to ensure the longevity of your print fleet. Having the right network, setup, and support will guarantee that your devices are compatible with your network and continue to operate properly. Frequent updates can disrupt your print program—resulting in driver issues and malfunctions—but having the support of professional IT services will keep all your systems in sync.

Unfortunately, when staff is overburdened, they can neglect small concerns, and print practices fall to the bottom of the list. Using third-party IT professionals is a great way to reduce the strain on your in-house staff and monitor your print network.

  1. Simplify and Streamline One issue with print environments is that the can be complex, and we often make them more complicated than they need to be. If you experience a print setback, the best thing to do is stay calm and think clearly since most issues can easily be identified and rectified. The most common issues are due to operator error, incorrect supply usage, and other minor issues. Be sure you are always using the correct ink/toner and paper for your print model. Educate staff on how to change ink cartridges, or, better yet, identify a print champion to handle these minor issues.

  2. Monitor and Maintain Consistent monitoring and regular maintenance are critical to the wellbeing of your print devices. Just like your car needs a periodic tune-up, so to do your copiers and multifunction printers. If you do not want to worry about this, set up a service and maintenance agreement so that you know your machine will be serviced on a regular basis by professional technicians.

When it comes to reducing costly downtime, it is incumbent on business owners to ensure that they have the proper protocols in place. Saving print costs is not just about reducing the number of documents you print, it is also about properly maintaining your hard-working print devices, through IT service, repairs, care, and monitoring.

For more information, contact The Data House.