Environmentalism isn’t just a popular trend — it is also a smart business strategy. When companies green their business systems, they are benefitting the planet as well as themselves, as eco-savvy owners know that sustainability is also an excellent cost-saving measure. Managed print services will reduce print waste and curtail excessive spending.
Going Green, Saving Green
The numbers don’t lie and they are outrageous—the average office uses 1.5 pounds of paper every single day, which translates to more than 10,000 sheets of paper annually. And, sadly, many of those pages are wasted sitting on the printer or landing in the recycling bin. Managed print services can help you realize a greener way to print, cutting back on unnecessary costs and reducing paper and supply waste.
While completely cutting paper use is not a realistic option for most companies, reducing the number of documents you print and copy is very reasonable. Since so many documents end up in the “round file,” cutting back on printing is a smart first step.
Since you have to print sometime, set up simple measures to help reduce waste, such as requiring double-sided print (this can easily be set as a default) and demanding that all documents to be shredded and recycled once they are no longer needed. This practice not only reduces waste, but it also enhances security. If you are not able to double-side print on your device, it might be time to upgrade to a more sophisticated and efficient model.
One of the best ways to implement changes to your print practices is to get your employees on board. Make sure you explain the changes to them and why they are important. Simply declaring a print embargo won’t serve anyone, but encouraging staff to take part in a sustainability initiative will help motivate them. Encourage them to use digital file sharing options and only to print pages when they are required for client meetings and presentations. Requiring access codes and using permission controls on print devices can aid in this endeavor.
Whether you implement a formal managed print program at your business or just institute some small changes, any effort aimed at reducing print waste is a step in the right direction. If you are ready to make some changes, but not sure how to get started, contact us today.