MFP Tips: What Printing *Really* Costs

calculator

These days, it seems like everything comes with hidden costs--even printing. However, when you know where to look, it's not hard to find out where your dollars are going, and with MFPs, it can be even easier to cut down on waste and save money.

Printing Prices

How do you calculate what it really costs to keep and operate a multifunction printer? The good news is that, while MFPs still have some basic costs and can be harboring hidden fees, the total cost of ownership is considerably lower than the price associated with countless single-feature machines. Still, you always want to know exactly how and why you're spending money on your print environment, simply so you can catch little problems before they become big ones.

So, how can you see these hidden costs? Simple: you just have to know where to look!

  1. Consumables -- You obviously know you're spending money on ink and paper, but do you know how much? Do you know how often extra toner is ordered and what happens to the excess? Small things like this can quickly add up, and if you don't realize it in time, this hidden cost can eat away your budget.
  2. Unnecessary printing -- Sometimes, MFPs are misused. Employees might be printing personal documents, or, in other cases, they might just be printing extra copies or using a physical document when a digital file would have worked just fine. Unnecessary prints can be hidden costs, but only if you don't manage your MFPs.
  3. Maintenance -- Although maintenance is a normal part of technology ownership, some maintenance can come with high prices. This is especially true if your in-house IT experts are the ones putting aside their work to fix printers. The time you waste can be a huge hidden cost that, unfortunately, often goes overlooked.

Your MFP might have hidden costs--but luckily, they're easy to fix. For details, contact us today!