In the business world, it is all about being as productive as possible. Often, on a limited budget and not enough time in the day. But, the right tools can help you maximize productivity and stay ahead of your competition. Multifunction printers (MFP) fit the bill by enabling you to print, copy, scan, and distribute documents with maximum efficiency.
If you are ready to capitalize on your output and pare down your print costs, follow these helpful steps toward MFP nirvana.
Defining Your Needs
Once you decide that your business is ready for an MFP, selecting the right one is critical. The first thing we recommend you doing is pinpointing your needs. Multifunction printers can have a lot of bells and whistles, which is awesome, but you don’t want to pay for what you don’t need.
Once you define what you need it to achieve, you can whittle down the choices to best match your objectives and your budget. Things to consider: print volume, color or black and white, scan volume, the number of users, etc.
Learn the Costs
You must comprehend the initial MFP, investment as well as the total cost of ownership (TCO). The TCO factors in the costs of supplies and maintenance over the lifetime of the device Look past the initial sticker price at the associated costs and fees. If you don’t have the budget for a large up-front payment, explore lease options, which build a lot of the expenses right into your monthly fee.
In today’s interconnected landscape, nothing exists in a silo—and that is true of your printers and copiers. When acquiring a new multifunction device, be sure that it is compatible with, and can be integrated into, your current network. Remember, getting a new MFP is supposed to make your work life easier. Lack of network compatibility will quickly turn using your new device into a stress-filled endeavor.
Now, that you have determined your budget and pared down your needs, it is time to take a look at some of the multifunction device options available. Contact us to find out which amazing device is the one for you.